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Help! Event Coordinator position needed

Westwood Little League is need of an Event Coordinator or two Co-Coordinators to help oversee the Snack Shack during the summer baseball season and help to coordinate the Reilly Classic Tournaments in June.  
 
What’s involved?
 
Morrison Field Snack Shack 
 
 Main responsibilities:
  • Shopping for snacks at BJs/Costco and restocking the snack shack on a weekly/biweekly basis.  This responsibility could be shared with other parent volunteers. 
  • Working with Summer Ball Coaches to make sure they have parent volunteers to work the snack shack at each game. 
  • Depositing snack shack proceeds on a regular basis and communicating with WLL Treasurer 
  • Communicating with volunteers as necessary.  
  • Closing and cleaning snack shack at end of season
 
Reilly Classic Tournament
The Reilly Classic Tournament is a friendly tournament held at Morrison Field for U9, U10, U11 and U12 teams to kick off the summer season.
 
The Event Coordinator(s): 
  • Registers WLL teams and Visiting teams (typically Walpole, Medfield, and Canton) for the tournaments
  • Works with Volunteer Coordinators from each age group to make sure there are parent volunteers at each game from their team to run the snack shack, announcers, field prep, rules official 
  • Order trophies and grill, tables 
  • Buys food and beverage supplies for tournament
  • Oversees volunteers as needed. 
  • Work with Board of Health and Rec Dept to obtain proper permits if needed 
  • Communicates with visiting teams - welcoming them, answering questions, etc.
  • Finds a student National Anthem singer for Wednesday/Sunday games 
  • Makes deposits from the tournament
 
The current Event Coordinator will be phasing out of the position at the end of the spring season but would be happy to help the volunteer(s) get up and running. If interested please email petehayes@gmail.com  Thank you. 

by posted 12/17/2020